In this Section

Event Application

SECTION 1: EVENT DETAILS

Has permission of land/building owner been granted in writing?*This field is required.
Event Size:*This field is required.
Medium, Large and Major Events must be registered with the Department of Health. Have you registered your event?
Toodyay Police notified?

Risk Management

Please select one:

SECTION 2: EVENT ORGANISER

Organisation Type:*This field is required.
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Have you conducted a similar event?*This field is required.

SECTION 3: EVENT ACTIVITIES & SERVICES

3.1 - ALCOHOL
Requesting the use of Shire facilities:*This field is required.

Requesting the use of Shire facilities

All requests must be made 3 months prior to event

Will food/beverages be served or sold at the event?*This field is required.

3.2 FOOD/BEVERAGE STALLHOLDERS

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Will there be food or beverages at the event?*This field is required.
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Temporary Structures

Marquees over 55m2 and stages/structures over 1m require: Approval for Structural Certification

Will there be structures erected?*This field is required.
Select all that apply
Will a power supply be used for the event?
Select type of power supply*This field is required.
Will a water supply be used for the event?*This field is required.
Portable Water Supply:*This field is required.
Waste Management:*This field is required.
  • 240L per 100 attendees for event involving food/alcohol or
  • 240L per 75 attendees for event over 5 hour.
  • 1 bin per 500 attendees minimum.
Toilet Details:*This field is required.
First Aid:*This field is required.
Crowd control:*This field is required.
Evacuation Plan:*This field is required.
Disability Access and Inclusion Plan (DAIP)
Will there be entertainment?*This field is required.
Will there be pyrotechnics at the event?*This field is required.
Traffic Management Plan:

Traffic Management

Road closure and or Main roads application required (3 months prior to event)

Road closure: Will the event require road closure or affect flow of traffic?
Where will parking for the event take place?*This field is required.
Transport management plan
Do you plan to fence off the event space?*This field is required.
Will there be overnight camping?*This field is required.

Camping

  • Cobblers Pool requires formal written approval from CEO
  • All camping applications required 3 months prior to event
Will noise (including construction noise from bump in/out, music etc.) associated with the event impact on the surrounding premises?*This field is required.

Noise

Noise exemption plan must be submitted (3 months prior to event)
Will there be amplified music or noise (live music, PA announcements, recorded amplified music) during the event?*This field is required.
Will there be signage put up for the event?

Signage

Signage location (main roads, planning department) need to approve proposed signage (1 month prior to event)

Attachments

Please ensure all attachments are uploaded

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Allowed File Types: .avi, .doc, .docx, .gif, .jpeg, .jpg, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .ppt, .pptx, .xls, .xlsx
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Allowed File Types: .avi, .doc, .docx, .gif, .jpeg, .jpg, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .ppt, .pptx, .xls, .xlsx
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Max File Size: 10.00 MB
Allowed File Types: .avi, .doc, .docx, .gif, .jpeg, .jpg, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .ppt, .pptx, .xls, .xlsx
Max File Size: 10.00 MB
Allowed File Types: .avi, .doc, .docx, .gif, .jpeg, .jpg, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .ppt, .pptx, .xls, .xlsx
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Acknowledgement

I understand that the event application is to determine an approval and any conditions of approval. I will ensure that appropriate documents and insurances are in place for the activities to be conducted and will have copies available. There could be other requirements that exist outside of the application and that as the event organiser I am responsible.