Shire of Toodyay

Council Documents

Access

Members of the public may make application to view or be provided copies of information and documents held by Council, with access governed by legislation including the Local Government Act 1995, Freedom of Information Act and the Privacy & Personal Information Protection Act.

Code of Conduct

The Shire of Toodyay Code of Conduct, adopted on 18 October 2007, sets standards of behaviour for members and employees in their duties. The code is based on the Shire of Toodyay's ethical principles of integrity and fairness, respect for people and service to the community, to foster community confidence in the integrity of local government.

Click here to view Code of Conduct

Agenda and Minutes

To view Council's Agendas and Minutes online please go to the Agendas & Minutes page of our website.

CD or hard copies of Agendas and Unconfirmed Minutes of Ordinary Meetings and Councillor Information Bulletins are available in accordance with the Shire of Toodyay's Schedule of Fees and Charges.  If you require an electronic copy please email records@toodyay.wa.gov.au.

Click here to view Agendas and Minutes (Programs and Notes)

Councillor Information Bulletins

The Shire of Toodyay produces a monthly Councillors Information Bulletin. The bulletin contains reports by Officers on the exercise of delegated authority, event information and other correspondence. The Bulletin also includes items of interest and information which do not require a decision of Council. The aim of the Bulletin is to separate information dissemination from the Council decision making process and to keep Councillors more informed.

Councillor Information Bulletins are available free for download online. Hard copies of the Councillor Information Bulletin can be provided upon request. A copy is available for perusal at the Toodyay Public Library.

Click here to view Councillor Information Bulletins

Council Policies

In order to provide guidance for the Councillors and officers of the local government, Council adopts policies that are included in the Shire of Toodyay Policy Manual.

Click here to view the policies

Local Laws

Local governments have a general power to provide for the good governance of the people in their district. In exercising this general power a local government can make local laws in accordance with the Local Government Act 1995 and its Regulations.

To view the local laws please go to the Local Laws section of our website.

Delegations Register

A register of Delegations of Authority is kept by the Shire of Toodyay to record the delegations made by Council to the Chief Executive Officer and by the Chief Executive Officer to other Officers. Some delegations are ongoing whilst others give Delegated Authority to make a decision for a “one off” specific reason.

Click here to view the Delegation Register

Gift and Travel Contribution Register

Under the Local Government Act 1995, the Local Government (Rules of Conduct) Regulations 2007 and the Local Government (Administration) Regulations 1996 local government Elected Members and designated employees of local governments are required to notify their Chief Executive Officer of a notifiable gift within ten days of its receipt.

A notifiable gift is a gift (or combination of gifts received from the same person within six months) of an estimated value of between $50 and $200 received from a person who is undertaking, seeking to undertake, or who could reasonably be believed to be intending to undertake an activity involving local government discretion.

As of 4 March 2016 the Act requires relevant persons who accept a gift worth more than $200 to disclose this gift, in writing to the CEO within ten days of receipt.  This replaces the previous process of disclosing thee in the annual return.  All contributions to travel over $200 must also be disclosed as do multiple gifts or contributions from the same donor where the total value is over $200.

Elected Members under the Local Government (Rules of Conduct) Regulations 2007 [Regulations 14 and 15] are required to disclose any gifts and/or contributions to travel from 4 March 2016, as this disclosure no longer forms part of their annual return.

Designated Employees under the Local Government (Administration) Regulations [Regulations 34F and 34G] are required to disclose any gifts and/or contributions to travel from 4 March 2016, as this disclosure no longer forms part of their annual return.

Section 5.89A requires the CEO to keep a register of gifts and contributions to travel available for public inspection and published on the local government website in the form prescribed by the Department of Local Government and Communities.

Click here to view the Gift and Travel Contribution Register

Forms

The Shire of Toodyay produces a range of forms aimed at making it easier for the public to access services and the Council on-line.   To view the range of forms available please go to the Forms section of our website.

All forms are stored in Adobe® Acrobat® PDF format. If you do not have Acrobat Reader installed, please download it free from the Adobe website. 

Publications

The Shire of Toodyay aims to keep the public informed through its publications.   The Shire of Toodyay produces an extensive range of documents which are available on line.  Some documents have been produced by other organisations but endorsed by Council.

All publications are stored in Adobe® Acrobat® PDF format. If you do not have Acrobat Reader installed, please download it free from the Adobe website. 

These publications are available as a hard copy upon a request to pqr@toodyay.wa.gov.au for a fee in accordance with our Schedule of Fees and Charges. 

To view range of documents available please go the Publications section of our website.

Freedom of Information

A Freedom of Information Statement is published by the Shire of Toodyay in accordance with Section 94 of the Freedom of Information Act 1992. The information statement is reviewed annually by the Shire of Toodyay in accordance with sections 96 and 97 of the Freedom of Information Act 1992.

Click here for Freedom of Information Statement

Disclosure of Interests

Councillors and certain Council Officers are required to disclose interests affecting impartiality.

Section 5.94 of the Local Government Act 1995 provides for the Disclosure of Interests Register to be inspected, free of charge, by any member of the public by attending the Shire Offices during office hours. Limits may apply subject to Section 5.95 provisions.

For further information please see the Department for Local Government and Regional Development's, Local Government Guideline titled 'Disclosure of Interests Affect Impartiality'.

Click here for Disclosure of Interest Forms

Public Interest Disclosures Act 2003

The Public Interest Disclosures Act 2003 (PID Act) facilitates the disclosure of public interest information and provides protection for those making such disclosures and those who are the subject of disclosures.

The PID Act provides a system for the matters disclosed to be investigated and for appropriate action to be taken.

The PID Act applies to public authorities such as the Shire of Toodyay.  Every public authority is required to have a PID officer to receive disclosures of public interest information.

At the Shire of Toodyay the PID officer is:
Audrey Bell
Manager Community Development
Email: mcd@toodyay.wa.gov.au
Phone:  9574 9391
Fax:  9574 2431

Further information regarding Public Interest Disclosures can be found on the Public Sector Commission website.